.
Remember when you were preparing to train, the file folder for your
course had only a file called, "AUTOCOURSE - TEST" and the Seagull Presentation
Software that you placed in the folder. When you look in the folder
now you will see two additional files, "AUTOCOURSE" and "AUTOCOURSE - BackUp".
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The file, "AUTOCOURSE" is the completed script for this course. It contains all of the registration information, any notes to Seagull you may have saved, and detailed information about how you trained the course. Here is a look at a small segment of a completed script:
The first column contains the interaction number. The second is
the subject being taught during that segment. The third column is
the time that Seagull projects a particular interaction should occur.
And the sixth is the actual time the event occurred. In the above
example, you can easily see that the instructor started the course late
and was rushing to make up time. If a course starts late for whatever
reason, you should, first, contact Seagull, then, don't try to make up
time. You must run the course an equivalent time late as you started
late.
From this point forward, you should:
1. Send necessary information to Fort Lauderdale.
2. Properly file your back-ups.
3. Return the course file to its original state.
Send necessary information to Fort Lauderdale.
1. Prepare a shipping folder:
To send course information to Fort Lauderdale, you need to create and name a folder to hold information. To do this, pull dowd on the "File" menu from the tool bar. Release the mouse button on "New Folder". The computer will create a folder in whatever file you have open or on the Desktop if you have nothing open.
As long as you do not touch or move anything, you can simply start
typing the new name for the folder. The folder should look as the
example above (blacked out) in order to type. If for any reason,
the untitled folder does not appear as the example above, then click on
it once and it should change to the necessary configuration.
Type in the new name as follows:
Each Regional Training Center and Independent Trainer has a two letter
code to identify them. In this case, "GB" stands for Greensboro,
North Carolina Regional Training Center. Your file names must always
begin with your two letter code.
Then, type the last two digits of the year.
Then, the week number. This may be from 01 to 52. The name
that you have, thus far, is called the "Course Number". All courses
you offer in the same week bear the same course number.
Next, type a dash followed by the number of students in your course.
Finally, type the course code. In this example the course
code in "BI" which stands for Asbestos Building Inspector. If you
do not know a course code for a particular course, call Seagull.
2. Load the Shipping Folder
Click and hold on the file in your course folder named, "AUTOCOURSE", not, "AUTOCOURSE - TEST".
Drag the AUTOCOURSE file over the top or into the course shipping folder you just created.
When your shipping file turns black, release your mouse button. This will place the "AUTOCOURSE" file inside your shipping folder. If there are any other files, documents, courses, scanned back-up certs, etc. that are ready to go to Fort Lauderdale, they should also be placed in the shipping folder.
3. Sending the Shipping Folder
The shipping folder may be sent to Fort Lauderdale by Apple Remote Access
(ARA), E-Mail, or Timbuktu.
Apple Remote Access (ARA)
If your computer is set up to send folders by ARA, you can simply
click and drag the shipping folder over the top of a file on your desktop
named, "TO FORT LAUDERDALE".
The AUTOCOURSE will not be moved. A copy of it will be automatically sent to Fort Lauderdale. You should see your server computer dial and copy the document to Fort Lauderdale.
Whatever E-Mail system you use, AOL, Netscape, Eudora, etc., simply write a short E-Mail. Then, before sending it, find "Append" from the pull-down menus. When you select "Append", a search window comes up. From that window, go to your course folder and select "AUTOCOURSE", not, "AUTOCOURSE - TEST". Then, click on the append button. Finally, send your E-Mail to:
Click and hold on it while you pull down. Select, "Open Timbuktu Pro". When Timbuktu opens either a window will ope called, "New Connecion" or you will have to pull down the file menu to make it open. In the "New Connection" window click on "Address Books". Open your address book and double-click on Fort Lauderdale. When the Fort Lauderdale window opend, click on connect.
Once connected pull down the "Window" menue form the tool bar and select, "Show Button Bar". When the button bar appears, click on, "Exchange". A double-window will appear. One is your computer and the other is "Certs 200". On your computer, select your shipping folder and on "Certs 200' pick your center's incomming folder. Call to ask which is your incoming folder the first time you send by Timbuktu.
The click on "Exchange".
Timbuktu By Internet
To send files to Fort Lauderdale using timbuktu over the Internet you
must have to programs. Timbuktu 4.0 and ICQ. If Timbuktu 4.0
is not already installed on your computer, contact seagull and we can supply
it to you and install it. ICQ can be downloaded from htttp://www.mirabilis.com.
,
Open ICQ by double-clicking on the sunflower on your destop.
If the window that opens says "Seagull" under the On-Line heading, open
Timbuktu. Select, "Seagull" and click and connect.
When Timbuktu opens either a window will ope called, "New Connecion" or you will have to pull down the file menu to make it open. In the "New Connection" window click on "Address Books". Open your address book and double-click on Fort Lauderdale. When the Fort Lauderdale window opend, click on connect.
Once connected pull down the "Window" menue form the tool bar and select, "Show Button Bar". When the button bar appears, click on, "Exchange". A double-window will appear. One is your computer and the other is "Certs 200". On your computer, select your shipping folder and on "Certs 200' pick your center's incomming folder. Call to ask which is your incoming folder the first time you send by Timbuktu.
The click on "Exchange".
4. After Sending the Shipping Folder
After the shipping folder was sent to Fort Lauderdale, Certificates
will begin printing on your printer. After this begins, you should
return your course file to its original state.
First drag the Seagull Presentation Software to the desktop to be used again for your next course.
Then, drag the file, "AUTOCOURSE BACK-UP" to the trash. Pull
down the "Special" from the menu bar and select "Empty Trash".
Finally, drag your shipping file to your Back Up Folder.